Office Administrator & Bookkeeper
Position Overview
We’re seeking a detail-oriented Office Administrator & Bookkeeper to manage daily office operations and financial record-keeping. This role combines administrative expertise with bookkeeping responsibilities, requiring strong organizational skills and financial accuracy.
Key Responsibilities
Office Administration
- Manage office operations, including supplies inventory, vendor relationships, and facility maintenance coordination
- Handle incoming calls, emails, and correspondence, ensuring proper routing and timely responses
- Coordinate meetings, manage calendars, and arrange travel for team members
- Maintain organized filing systems, both digital and physical
- Process incoming and outgoing mail, managing courier services when needed
- Support HR functions including onboarding paperwork and maintaining employee records
- Organize company events and coordinate catering services
- Create and maintain office procedures and manuals
Bookkeeping & Financial Tasks
- Manage accounts payable and receivable, ensuring timely processing of invoices and payments
- Reconcile bank and credit card statements monthly
- Process employee expense reports and reimbursements
- Maintain accurate financial records and organize documents for tax preparation
- Generate monthly financial reports and analyses
- Process bi-weekly payroll and maintain payroll records
- Track budget expenses and flag variances
- Assist with year-end financial closing procedures
- Support external auditors during reviews
Required Qualifications
- Post-secondary education in Business Administration, Accounting, or related field
- 3+ years of combined experience in office administration and bookkeeping roles
- Proficiency in QuickBooks or similar accounting software
- Advanced Excel skills including pivot tables, formulas, and financial modeling
- Strong knowledge of basic accounting principles and financial reporting
- Excellent attention to detail with a focus on accuracy in data entry and calculations
- Professional written and verbal communication skills
- Experience with Microsoft Office Suite, particularly Outlook, Word, and PowerPoint
- Demonstrated organizational skills and ability to manage multiple priorities
- Understanding of standard office procedures and best practices
Preferred Qualifications
- Bookkeeping certification or relevant accounting credentials
- Experience with expense management software and electronic payment systems
- Knowledge of payroll processing and related tax requirements
- Familiarity with HR administrative functions
- Experience with cloud-based collaboration tools
- Previous experience in a similar dual-role position
- Understanding of data privacy and financial information security practices
Work Environment
- Full-time position (37.5 hours/week)
- Note this position is 100% on site.
- Professional office environment
- Fast-paced atmosphere requiring excellent multitasking abilities
Benefits
- Competitive salary
- Health insurance coverage
- Paid vacation and sick leave
- Professional development opportunities
- Performance-based bonuses
Growth Opportunities
- Advanced bookkeeping certifications
- Financial analysis specialization
- Office management leadership
- Project management roles
- Process improvement initiatives
- Team leadership potential
At Echoflare, we believe that diversity drives innovation and creates a richer workplace environment. We are deeply committed to building a team that represents a variety of backgrounds, perspectives, and skills. We actively encourage applications from members of underrepresented groups